Updated: May 23, 2018
General & Mandatory Information
• Data protection
• SSL & TSL Encryption
• Payments on SGEM Sites
• Information, blocking, deletion
Data Collection on SGEM Sites
• What information we collect
• Information you provide directly to us
- SGEM Profile Information
- Conference Registration information
- Comments and other public activities
• Non-personal data collected automatically
- Tracking information for our site
- Device data
• Server Log Files
• Contact Form
• Registration on SGEM Sites
Plugins and Tools
• Google Fonts
• Google Maps
Our GDPR Updates
How to contact us
You can read all about Directive 95/46/EC - General Data Protection Regulation (GDPR) here: https://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32016R0679
General and mandatory information
We value data reduction and data economy. Thus, we store your information as long as we are required by law for retention periods.
If you use SGEM Sites, various pieces of personal data will be collected. Personal information is any data with which you could be personally identified. This privacy/ GDPR policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.
Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.
SSL & TLS Encryption
SGEM Sites uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the SGEM Sites operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.
If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.
Payments on SGEM Sites
All the online payments needed for your registrations or articles buying are trough verified third parties, who perform tasks required to complete the purchase transaction.
The transactions using common means of payment (Visa/MasterCard, direct debit) are only made via encrypted SSL or TLS connections. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon in your browser line is visible.
In the case of encrypted communication, any details you submit to us cannot be read by third parties.
Information, blocking, deletion
Data collection on SGEM Sites
What information we collect
We collect 3 types of information:
• Personal information that you provide directly to us when you do all the Conference registration process on our web sites - create and save a profile, registration form, upload articles, or submit information through a form based on a specific request or purpose.
• Data collected automatically such as IP addresses or other data related to usage on SGEM Sites.
• Cookies, to help us understand what areas of SGEM Sites are most useful and interesting to our audience.
Information you provide directly to us
Conference Registration information. The SGEM Conference registrations process include creation of profile, registration, article/s upload and generating and invoice-Proforma. When required, we collect and process your personal information including your name, post address, university details, telephone number and email address, and other preferences such as photos, articles, dates of arrival/departure and activity choices. At times, you may be asked to provide additional information, such as type of payment, under a secure conference registration process. When you pay with credit cards, for all the card details are responsible verified third parties, who perform tasks required to complete the purchase transaction. We need basic payment info to forward you to the verified third parties for complete purchases.
Comments and other public activities. We offer you opportunities to engage in public activities on SGEM Sites. "Public activities" are any actions you take on SGEM Sites that are designed to be visible to other users -- including online scientific libraries (@SGEMLib), comments and feedbacks. If you choose to engage in public activities, any personal information you upload may be read, collected or used by third parties.
We are not responsible for any personally identifiable information you choose to submit in public forums. Information shared here may be used by others, potentially to send you unsolicited messages. Any personal information you post publicly is visible to all users. Be mindful of what you share, as we are not responsible for what happens with this information.
Non-personal data collected automatically
Tracking information for our site. This type of information relates to how many views are counted for each SGEM Sites and how many times SGEM Sites views are saved or favorited. Other areas of the sites automatically stores non-personal information about the sites’ usage and popularity. for SGEM services development purposes.
Device data. We may collect non-personal information about the computer, mobile device or other device you use to access SGEM Sites, such as IP address, geolocation information, unique device identifiers, browser type, browser language and other preferences automatically collected. We use non-personal information to help us understand how our participants views SGEM Sites
Most of the cookies we use are so-called "session cookies." They are automatically deleted after your visit. Other cookies remain in your device's memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.
Server log files
The SGEM Sites providers automatically collects and stores information that your browser automatically transmits to us in "server log files". These are:
• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address
These data will not be combined with data from other sources.
Should you send us questions via the Contact form, we will collect the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. We do not share this information without your permission.
We will, therefore, process any data you enter onto the contact form only with your consent. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.
Registration on SGEM Sites
You can register on SGEM Sites in order to access additional functions and options according the whole SGEM Conferences registration process. The input data will only be used for the purpose of using the respective site or service for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise, your registration will not be successful.
To inform you about important things, such as feedback information from your registration, articles confirmation, booking details, announces, events deadlines etc., or such as those within the scope of our site or technical changes, we will use the email address specified during registration.
We will process the data provided during registration only based on your consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
We will continue to store the data collected during registration for as long as you remain registered on SGEM Sites. Statutory retention periods remain unaffected.
If you would like to receive our newsletter, we require a valid email address as well as information that allows us to verify that you are the owner of the specified email address (online email confirmation) and that you agree to receive this newsletter. No additional data is collected or is only collected on a voluntary basis. We only use this data to send the requested information and do not pass it on to third parties.
You can revoke consent to the storage of your data and email address as well as their use for sending the newsletter at any time, e.g. through the "unsubscribe" link in the newsletter. The data processed before we receive your request may still be legally processed.
The data provided when registering for the newsletter will be used to distribute the newsletter until you cancel your subscription when said data will be deleted. Data we have stored for other purposes (e.g. email addresses for the members area) remain unaffected.
Plugins and tools
Google Web Fonts
For uniform representation of fonts, websites pages uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.
For this purpose your browser has to establish a direct connection to Google servers. Google thus becomes aware that our web page was accessed via your IP address. The use of Google Web fonts is done in the interest of a uniform and attractive presentation of our website.
If your browser does not support web fonts, a standard font is used by your computer.
Our GDPR update
As of May 25, 2018, a new privacy law, the General Data Protection Regulation (“GDPR”) goes into effect. As a result, SGEM Sites has implemented a number of updates in various areas across our organization to ensure we comply with the intent and spirit of the law.
Here is a summary of updates SGEM Sites has implemented.
• added consent options where users submit their personal information to ensure they are aware and agree to submitting their information prior to completing a form.
• updated our vendor agreements with those third parties that manage data as a data processor on our behalf, to ensure they have appropriate safeguards in place to process, manage and secure data as required.
• implemented new disclosures on all our forms where users submit their data so that users are aware of how SGEM Registration processes their information.
• modified our internal processes to ensure we have a way to contact users in the event that there is a breach in data storage of your personal information.
How to contact us
• By Phone: +43 676 3709 478